Parish Secretary (Part-Time)
Paroisse Notre-Dame de L’Assomption
Archdiocese of Halifax – Yarmouth
Accountability:
The Parish Secretary is directly accountable to the Pastor or his designate.
Job Summary:
Paroisse Notre-Dame de l’Assomption is a vibrant and welcoming community dedicated to fostering spiritual growth and providing support to all members. The Parish Secretary is responsible for a variety of administrative and clerical tasks to support the smooth operation of the parish.
The position requires 20 hours per week, Tuesdays to Fridays; 9 a.m. to 2p.m.
Main responsibilities and duties:
- Typing and printing the church bulletin.
- Creating and managing mass schedules, as well as coordinating priest schedules.
- Answering phones, checking emails, and relaying messages to the appropriate staff members.
- Printing Baptismal and marriage certificates.
- Assisting priests and deacons in connecting with funeral homes for funeral details.
- Keeping parish registers up to date and assisting with research in parish registers for parishioners.
- Ordering candles, church envelopes, hosts, wine, and other necessary supplies.
- Maintaining constant communication with the bookkeeper, informing them about all deposits and collection counts weekly.
- Keeping in contact with all committee members and attending monthly Pastoral committee meetings.
- Performing sundry duties as needed to support the parish's operations.
Qualifications:
- Grade 12, plus administrative diploma or degree or an equivalent combination of education, training and experience.
- Previous experience in an administrative or clerical role, preferably within a church or non-profit setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in the French language is required
- Understanding and support of the mission of the Archdiocese of Halifax-Yarmouth
- Good problem-solving – ability to resolve complex issues and unforeseen obstacles quickly and efficiently
- Knowledge and understanding of the Catholic faith, structure, and culture
- Must meet the Archdiocesan Responsible Ministry Protocol requirements.
Personal Attributes:
- Strong interpersonal skills and a friendly, approachable demeanor.
- Ability to work independently and as part of a team.
- Detail-oriented with a high level of accuracy.
- Commitment to the mission and values of the parish.
Company benefits:
- Comprehensive dental, vision, and extended health coverage
- Matched pension contributions
- Three weeks of vacation and general leave
How to Apply:
If you feel that the Holy Spirit is steering you to this ministry and you have the necessary qualifications, we need to hear from you! Submit your resume and cover letter outlining your interest and experience to Paroisse Notre-Dame de L’Assomption office: This email address is being protected from spambots. You need JavaScript enabled to view it. with Parish Secretary in the subject line.
Applications will be accepted until a suitable candidate is found.
Condition of employment:
The offer of employment is conditional upon the completion of all applicable background checks and confirmation of references and credentials, the results of which must be satisfactory to the employer.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
