Human Resources

Administrative Clerk/Librarian (Canada Summer Jobs)
St. Francis and St. Clare of Assisi Parish
Halifax, NS
Archdiocese of Halifax-Yarmouth

St. Francis and St. Clare of Assisi Parish is seeking an enthusiastic youth worker who will assist in the secure categorizing and filing of church records for the Parish.

Reporting to the Operations Coordinator, this person will, following the record retention rules and guidelines of the Archdiocese of Halifax-Yarmouth,

• Categorize, label and file, ensuring safe storage of the church records and registers dating back to the 1800s including, but not limited to, baptismal, marriage, death, first communion and confirmation
• Upon request from the Administrative Assistant or Operations Coordinator, search through the registers and/or files to confirm sacraments for current and past parishioners
• Ensure utmost confidentiality in all work

In addition, the incumbent will work in the Parish Office, supporting the Administrative Assistant, assisting with the workload and filling in for vacation time.

The incumbent will have the following skills and experience:

• Excellent customer service skills both in person and on the telephone
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Able to maintain confidentiality and handle sensitive information
• Superior attention to detail
• Proficiency in office software programs such as MS Word, Excel, Google Docs
• Able to work independently and, as part of a team

Conditions of Employment

• Applicants must be between the ages of 15-30 years of age at the beginning of employment
• Applications must be a Canadian citizen, permanent resident, or to whom refugee protection has been conferred
• Applicants must have a valid Social Insurance Number at the start of employment and legally entitled to work in Canada

Working Environment

• This is a 14-week summer employment opportunity (30 hours per week)
• This is an opportunity to work in a faith-based work environment
• Hourly rate $18.00 per hour plus 4% vacation pay (added to each pay)
• Locations are on bus routes – free parking is also available

Please submit your résumé and a cover letter with Administrative Clerk/Librarian in the subject line to St. Francis and St. Clare of Assisi Parish at This email address is being protected from spambots. You need JavaScript enabled to view it.

Deadline to apply is April 29, 2025, at 11:59 p.m.

Administrative Assistant, Chancery
Catholic Diocesan Centre
Halifax, NS
Archdiocese of Halifax-Yarmouth

 Primary Functions of the Position

The Administrative Assistant is the first point of contact for employees and visitors entering the fourth floor of the Catholic Diocesan Centre. Reporting to the Chancellor, the incumbent provides administrative support to the following persons: Chancellor, Vice Chancellor, Executive Assistant to the Archbishop, Archbishop. Additionally, operating with instruction and direction, the Administrative Assistant provides administrative support to the Canonical Office called the Archdiocesan Chancery.

Key Responsibilities

• Assistance to the Chancellor/ Vice-Chancellor, Executive Assistant to the Archbishop.
• Record keeping including Priest Council meetings, as well as other filing of documents as required.
• Maintain and update Canadian Catholic Church Directory, Annual Statistics. Request statistics from all parishes, update spreadsheet and enter yearly questionnaire from Rome into software.
• Vital Statistics requests for permanent and temporary marriage licenses for priests and deacons.
• Prepare Letters, including letters of Good Standing for priests and deacons.
• Process book orders for priests, deacons and chaplains.
• Process marriage papers, review and record. Maintain the marriage papers data base.
• Update policy and procedure manual as directed by the Chancellor/ Vice-Chancellor
• Responds to all telephone calls, email and visitors in a warm, welcoming manner and provides information, referral and assistance as required.
• Request marriage license numbers for priests and deacons.
• Assist in catering arrangements for in-house meetings and social gatherings.
• Maintain statistics including Priests, Parishes, committees, etc.
• Assist with secretarial tasks including RSVP’s, parking arrangements, room bookings.
• Participate in the Life of the Church by assisting at Mass of Chrism and other Diocesan Liturgical celebrations.

Position Requirements

The ideal candidate will have:

• Grade 12
• Minimum 5 years’ experience in a secretarial/receptionist role
• Demonstrated above average written and oral communication skills with the ability to maintain a high degree of confidentiality.
• Superior attention to detail.
• Strong organizational and planning skills and the ability to prioritize and work well in a multi-task environment and as part of a team with the ability to shift smoothly between and among different initiatives.
• Able to demonstrate experience working with different communication media (e.g. print media, email, MS Office, PDF) written and telephone.
• As part of the record management project, they must be able to lift paper files, move boxes, and work in confined spaces.
• Working knowledge of French is an asset

Conditions of Employment

• Good knowledge of the Catholic Church in the Archdiocese of Halifax – Yarmouth
• Satisfactory background check and in compliance with the Responsible Ministry Protocol
• Compliance with all relevant Archdiocesan policies

Working Environment

• This is a permanent full-time position (35 hours per week)
• Opportunity to work in a faith-based work environment
• Excellent benefits package including a matched contribution pension plan
• Free parking
• Salary Range: $39,550 to $49,400

How to Apply:

Please submit a resume and a cover letter with “Chancery – Administrative Assistant” in the subject line to Archdiocesan Human Resources Office at This email address is being protected from spambots. You need JavaScript enabled to view it.

Deadline to apply: April 20, 2025, at 11:59PM

We thank all applicants, however, only those selected for an interview will be contacted.

HR Administrative Assistant (Summer job) 
Catholic Diocesan Centre
Halifax, NS
Archdiocese of Halifax-Yarmouth

Primary Functions of the Position 

The HR Administrative Assistant will join and support the Archdiocesan HR team for the summer. This entry-level position is ideal for a student looking to gain hands-on experience in human resources and administrative support. The successful candidate will assist with various HR functions and provide administrative support to ensure the smooth operation of the Archdiocese of Halifax-Yarmouth HR department. The HR Administrative Assistant directly reports to the HR Lead.

Key Responsibilities 

• Human Resources:

o   Maintain employee records and ensure all documentation is up-to-date and accurate.

o   Help organize and coordinate company events, meetings, and employee engagement activities.

o   Perform general administrative tasks such as filing, data entry, and managing office supplies.

o   Support the HR team with special projects and other duties as assigned

• Responsible Ministry:

o   Assist in maintaining confidential files for parish volunteers, in line with the Responsible Ministry Protocol.

o   Perform data entry and update documentation for staff, priests, and volunteers in our database system.

o   Connect with parishes to assist in their processing of volunteers

Position Requirements 

The ideal candidate will have: 

• A post-secondary program in Human Resources, Business Administration, or a related field.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and a high level of accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.
• A proactive and positive attitude with a willingness to learn and take on new challenges.

Conditions of Employment 

• Satisfactory background check and in compliance with the Responsible Ministry Protocol
• Compliance with all relevant Archdiocesan policies
• This position is subject to the Canada Summer Jobs Grant requirements. This includes, but is not limited to:
• Applicants must be between the ages of 15 – 30 years of age at the beginning of employment
• Applicants must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred
• Applicants must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada

Working Environment 

• This is a 14-week summer employment opportunity (35 hours per week)
• Opportunity to work in a faith-based work environment
• 4% vacation on each pay
• Free parking
• Hourly rate: $18.00

 How to Apply: 

Please submit a resume and a cover letter with “ Summer HR Administrative Assistant” in the subject line to Archdiocesan Human Resources Office at This email address is being protected from spambots. You need JavaScript enabled to view it.   

Deadline to apply: April 25, 2025, at 11:59PM 

We thank all applicants, however, only those selected for an interview will be contacted.

Cemetery Groundworker (Summer job) 
Gate of Heaven Cemetery
Catholic Diocesan Centre
Halifax, NS
Archdiocese of Halifax-Yarmouth

Primary Functions of the Position 

The Cemetery Groundworker is responsible for the maintenance for the three Catholic cemeteries in the Halifax Regional Municipality according to operational standards, specifications, policies and provincial legislation. The Cemetery Groundworker is directly accountable to the Cemetery Grounds Operations Supervisor.

Additional work location: Mount Olivet and Holy Cross Cemetery

Key Responsibilities 

The maintenance and operations activities of the three catholic cemeteries including but not limited to:

• Landscaping, maintenance of cemetery grounds including clean up of grounds, mowing and trimming of lawns, trees and shrubs.
• Report any ground holes, depressions and fallen headstones to the Cemetery Grounds Operation Supervisor
• Responsible for maintaining a work environment that is above all standards for occupational health and workplace safety.

Position Requirements 

The ideal candidate will have: 

• Education: minimum Grade 10
• Experience in a grounds maintenance environment
• First Aid Training would be considered an asset
• Valid Class 5 Drivers License and have access to a reliable vehicle
• Experience or certification in one or more of the following: Landscaping would be considered an asset

Physical, Mental and Visual Demands:

• Bending; frequent kneeling, squatting; stooping; twisting, crouching
• Extensive walking and standing; frequent walking on rough surfaces
• Must be able to lift a minimum of 50 lbs
• Majority of work is performed outside in a variety of weather conditions
• Stress related to the type of work environment

Conditions of Employment 

• Satisfactory background check and in compliance with the Responsible Ministry Protocol
• Compliance with all relevant Archdiocesan policies
• This position is subject to the Canada Summer Jobs Grant requirements. This includes, but is not limited to:
• Applicants must be between the ages of 15 – 30 years of age at the beginning of employment
• Applicants must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred
• Applicants must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada

Working Environment 

• This is an 8-week summer employment opportunity (35 hours per week)
• Opportunity to work in a faith-based work environment
• 4% vacation on each pay
• Free parking
• Hourly rate: $17.00

How to Apply: 

Please submit a resume and a cover letter with “ Summer Cemetery Groundworker” in the subject line to Archdiocesan Human Resources Office at This email address is being protected from spambots. You need JavaScript enabled to view it.   

Deadline to apply: April 25, 2025, at 11:59PM 

We thank all applicants, however, only those selected for an interview will be contacted. 

Principal
Frassati Academy
Halifax, NS
(Note: Not a job of the Archdiocese of Halifax-Yarmouth)

Position: Principal
Location: Halifax, Nova Scotia

Start Date: 15 Aug 2025

About Frassati Academy: Frassati Academy is an independent, classically-inspired Catholic elementary school located within the Campbell Centre at St. Agnes church of Good Shepherd Parish in Halifax, Nova Scotia. Opening its doors in September 2025, the Academy is dedicated to providing a Christ-centered education that nurtures the development of the whole person — body, mind and soul.

Its mission is to form hearts and minds through an academically excellent curriculum that is rooted in the Church's rich spiritual and intellectual heritage. Children will be encouraged in their pursuit of charity, virtue and faith, all for the greater glory of God. Frassati Academy is a community initiative which respects and upholds the role of parents as primary educators of their children. Parents are thus encouraged to have an active role and presence in the school.

Position Summary: The Principal serves as the spiritual, academic and administrative leader of Frassati Academy. This role is pivotal in implementing the school's mission and philosophy, which is devoted to the holistic formation of students. The Principal will oversee daily operations of the Academy, teach and foster the school’s vibrant Catholic identity. The Principal will enjoy support and encouragement from a variety of sources with whom they will liaise and collaborate closely. This includes the Board of Directors - to whom the Principal will directly report - as well as teaching colleagues and parents.

Key Responsibilities:

• Spiritual Leadership:
  • Model and uphold the teachings of the Catholic Church, integrating Gospel values into all aspects of school life.
  • Promote and facilitate regular liturgical celebrations, prayer and service opportunities.
  • Foster the faith development of faculty, staff and students.
• Academic Leadership:
  • Teach and oversee a homeroom.
  • Assist in the development and implementation of a curriculum that reflects the school's commitment to academic excellence and Catholic tradition.
  • Supervise and evaluate instructional practices, ensuring the use of effective pedagogical strategies.
  • Work with the Board to provide ongoing professional development opportunities for staff.
• Administrative Leadership:
  • Oversee daily school operations, including scheduling, resource allocation and facility management.
  • In collaboration with the Board, manage the recruitment, hiring, supervision and evaluation of staff.
  • In collaboration with the Board, develop and administer the annual school budget, ensuring financial sustainability.
  • Maintain open and effective communication with parents, the Board of Directors and the broader community.

The Ideal Candidate:

• Active, practicing Catholic fully committed to the teachings, sacramental life and mission of the Church. This person's vibrant and dynamic faith is visibly lived out with an enthusiasm to continue to grow and develop to the "full stature of Christ" (Eph 4:13).
• Master's degree in Education, Educational Leadership or a related field is an asset.
• Minimum of five years of experience in teaching and/or educational administration.
• Strong understanding of Catholic theology and teachings.
• Excellent interpersonal, communication and organizational skills.
• Demonstrated ability to inspire and lead a community in the pursuit of academic and spiritual excellence.
• Experience with classical education is an asset.

Application Process: Interested candidates are invited to submit the following:

• A cover letter expressing interest in the position and articulating a vision for Catholic education.
• A current résumé detailing educational and professional experience.
• Contact information for three professional references.
• A letter of recommendation from the candidate’s pastor.
• Applications should be submitted via email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

For more information about Frassati Academy, please visit our website: www.frassatiacademy.ca

"A good school provides a rounded education for the whole person. And a good Catholic school, over and above this, should help all its students to become saints." — Pope Benedict XVI

This job posting is subject to change and may be updated to reflect the developing needs of Frassati Academy.

Parish Office Coordinator (Part-Time)
Divine Mercy Parish
35 Colby Drive, Dartmouth, NS B2V 1N7
Archdiocese of Halifax-Yarmouth

Summary:

Reporting to the Pastor or his delegate, the Parish Office Manager is the first point of contact for parishioners and other visitors to Divine Mercy Parish. Working with the Pastor and other leaders in the Parish, the Office Manager will provide superior customer service to parishioners and all parish visitors. They are also responsible for the overall administrative and operational functions within the parish as well as coordinating and managing employees and volunteers who provide routine administrative, or facilities support in the parish.

The position requires 25 hours per week, Monday to Friday, 9 a.m. to 2 p.m.

Position Relationships:

This position is a key member of the parish staff reporting directly to the Pastor and liaises with Parish staff and Ministry Leads regarding parish programs, schedules and meetings. Most work is completed in the daytime during the week, but occasional evening or weekend work may be required.

Key Responsibilities:

1.     Administrative

• Responsible for welcoming visitors to the Parish, as the first point of contact, answering phones, checking emails and relaying messages to the appropriate staff members or volunteers.
• Creating and managing mass and church schedules, as well as coordinating priest schedules and weekly Mass intentions.
• Assist in the maintenance of the parish website including calendars; membership database and fund receipting within Parish Friendly; and other filing systems both hard copy and electronic.
• Oversee the preparation and coordination of paperwork, and updating of registry books and databases, associated with baptism, first communion, first reconciliation, confirmation, marriage and funerals. This includes producing the appropriate certificates and tracking progress of the process.
• Ordering candles, church envelopes, hosts, wine, and other necessary supplies as required.
• Create reports when requested and complete annual Archdiocesan reporting.
• Performing other duties as required to support the parish's operations.

2.     Financial

• The Archdiocese Finance and HR departments have assumed responsibility for parish payroll and bookkeeping. However, parish staffing, timesheets, financial expenditures, as well as Mass collection and Mass count information needs to be submitted to the Archdiocese on a regular basis
• Exercises authority for purchases (i.e. corporate purchasing card), requests cheques, receives and records payments submitting documentation to archdiocese
• Coordinates the installation and maintenance of various office equipment (i.e. phone system administrator, computers, printers, photocopier, etc.)
• Assists with Cemetery activities: arranging burials, upkeep of the properties, etc.
• Provides information on, and coordinates financial aspects of, funerals, burials, hall and room rentals and collects fees and insurance information when appropriate

Key Competencies:

• Strong communications and customer service skills with the ability to establish and maintain collaborative working and team relationships
• Planning, organizing and decision-making
• Critical thinking and problem solving
• Detail-oriented with a high level of accuracy
• Ability to work effectively independently, take initiative, and follow instructions with minimal supervision
• Diplomacy and confidentiality
• Adaptability and Flexibility
• Commitment to the mission and values of the parish.

Qualifications:

• Grade 12, plus administrative diploma or degree or an equivalent combination of education, training and experience.
• At least two years’ previous experience in an administrative or clerical role, preferably within a church or non-profit setting
• Knowledge and understanding of the Catholic faith, structure, and culture
• Demonstrated strong organizational and planning skills with the ability to prioritize and work well in a multi-task environment.
• Demonstrated above average written and oral communications skills with the ability to maintain confidentiality, diplomacy and hospitality.
• Demonstrated financial management skills and experience with accounting software considered an asset.
• Demonstrated proficiency with office technology including telephone systems, database management systems, website and social media platforms, bulk email tools such as Mailchimp, office programs such as MS Office/ Google Suite.
• Committed to active participation in the parish community, evangelization and parish renewal.
• Must meet the Archdiocesan Responsible Ministry Protocol requirements (see below)

Responsible Ministry:

The person who fills this position is required to consent to a Police Record Check, Vulnerable Sector Check, and to sign an agreement to abide by the Responsible Ministry protocols of the Archdiocese of Halifax-Yarmouth.

How to apply:

Please email your resume, along with a cover letter detailing how your background and experience meet the requirements of this position to: Karen Marr, Chair, Parish Leadership Team at This email address is being protected from spambots. You need JavaScript enabled to view it. with Resume in subject line.

Closing date: April 21, 2025, at 11:59pm

Archives Collection Management Assistant (Summer job)
Catholic Diocesan Centre
Halifax, NS
Archdiocese of Halifax-Yarmouth

Accountability:  

The Archives Collection Management Assistant is directly accountable to the Archivist

Job Summary:  

The Archives of the Archdiocese of Halifax-Yarmouth seeks to hire a student to assist with a collection management and preservation project. This position is ideally suited for students with an interest in Library and Information Sciences, Religious Studies, History, Sociology, or other Humanities.

The student will be working in a faith-based environment, and must possess a well round knowledge of and respect for the teachings of the Catholic Church. The student need not be a practicing Catholic.

Funding for this project is provided through the Young Canada Works program, which provides employment opportunities for students. Applicants must be eligible to work in Canada, and be full time students, returning to full time studies in the fall.

Role: This is a full time position, running from early June through to the end of August. Applicants must be available for the entirety of the work term.

Qualifications:

The student must possess above average attention to detail, be able to cope with tedium, physically able to lift up to 50lbs, and MUST BE ABLE TO READ CURSIVE. The project will require reasonable competence in the use of Microsoft products, including Word and Excel.

How to Apply: 

If you are interested and you have the necessary qualifications, we need to hear from you! Submit your resume and cover letter outlining your interest and experience to the Young Canada Works job board, via email to Ms. Andrea Antonio at This email address is being protected from spambots. You need JavaScript enabled to view it. with Archives Collection Management Assistant in the subject line. 

Applications will be accepted until May 2, 2025 at 11:59PM

Condition of employment: 

The offer of employment is conditional upon the completion of all applicable background checks and confirmation of references and credentials, the results of which must be satisfactory to the employer. 

We thank all applicants for their interest, however, only those selected for an interview will be contacted. 

Parish Secretary (Part-Time)
Paroisse Notre-Dame de L’Assomption
Yarmouth Location
7317 Highway 3, Ste Anne-du-Ruisseau N-É B0W 2X0
Archdiocese of Halifax – Yarmouth

Accountability:

The Parish Secretary is directly accountable to the Pastor or his designate.

Job Summary:

Paroisse Notre-Dame de l’Assomption is a vibrant and welcoming community dedicated to fostering spiritual growth and providing support to all members. The Parish Secretary is responsible for a variety of administrative and clerical tasks to support the smooth operation of the parish.

The position requires 20 hours per week, Tuesdays to Fridays; 9 a.m. to 2p.m.

Main responsibilities and duties:

• Typing and printing the church bulletin.
• Creating and managing mass schedules, as well as coordinating priest schedules.
• Answering phones, checking emails, and relaying messages to the appropriate staff members.
• Printing Baptismal and marriage certificates.
• Assisting priests and deacons in connecting with funeral homes for funeral details.
• Keeping parish registers up to date and assisting with research in parish registers for parishioners.
• Ordering candles, church envelopes, hosts, wine, and other necessary supplies.
• Maintaining constant communication with the bookkeeper, informing them about all deposits and collection counts weekly.
• Keeping in contact with all committee members and attending monthly Pastoral committee meetings.
• Performing sundry duties as needed to support the parish's operations.

Qualifications:

• Grade 12, plus administrative diploma or degree or an equivalent combination of education, training and experience.  
• Previous experience in an administrative or clerical role, preferably within a church or non-profit setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in the French language is required
• Understanding and support of the mission of the Archdiocese of Halifax-Yarmouth
• Good problem-solving – ability to resolve complex issues and unforeseen obstacles quickly and efficiently
• Knowledge and understanding of the Catholic faith, structure, and culture
• Must meet the Archdiocesan Responsible Ministry Protocol requirements.

Personal Attributes:

• Strong interpersonal skills and a friendly, approachable demeanor.
• Ability to work independently and as part of a team.
• Detail-oriented with a high level of accuracy.
• Commitment to the mission and values of the parish.

Company benefits:

• Comprehensive dental, vision, and extended health coverage
• Matched pension contributions
• Three weeks of vacation and general leave

How to Apply:

If you feel that the Holy Spirit is steering you to this ministry and you have the necessary qualifications, we need to hear from you! Submit your resume and cover letter outlining your interest and experience to Paroisse Notre-Dame de L’Assomption office: This email address is being protected from spambots. You need JavaScript enabled to view it. with Parish Secretary in the subject line.

Applications will be accepted until a suitable candidate is found.

Condition of employment:

The offer of employment is conditional upon the completion of all applicable background checks and confirmation of references and credentials, the results of which must be satisfactory to the employer.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.